What is a CMS, and how to choose one?

What is a CMS or Content Management System?

What Is a CMS?A Content Management System or CMS is a computer system or access panel that allows for the publishing, editing and modifying of website content as well as full site maintenance from a central page. Essentially what it does is that it provides a collection of procedures used to manage workflow processes in a collaborative environment.

In a CMS, data can be defined as nearly anything from documents, text, pictures etc. CMS’s are frequently used for storing, revising, controlling, semantically enriching and publishing documents. A CMS serves as a central repository and increases the version level of new updates to an already existing file. Version control is the primary advantage of a CMS.

How to choose a CMS

The core features of Content Management Systems vary widely from system to system; many of the simpler systems showcase only a handful of features whilst others are far more complex and powerful. Some of the questions you need to ask yourself when choosing a CMS should be:

  • Does the CMS allow for a number of people to share and contribute to stored data?
  • Can we control the access to data based on user roles?
  • Does the CMS facilitate storage and retrieval of data?
  • Can we control data validity and compliance?
  • Can we reduce duplicate inputs?
  • Does the CMS allow for easy reporting procedures and analysis?
  • Can the CMS help improve communication among users?
  • Does the CMS define data as almost anything?

At the end of the day, a CMS must be user-friendly and suit the purpose of the organisation. Two main factors that should be considered before investing in a CMS are as follows:
An organisation’s size and geographic dispersion must be considered especially if the organisation is spread out over a wide geographical area or over several countries.
The multiplicity of the electronic data forms used within an organisation must be taken into account.

CMS for SEO

cmsystemThere are numerous CMS’s out there and quite a few of them do not allow for best SEO practices in that you cannot easily affect changes to your website settings with regards to SEO (Search Engine Optimization). When it comes to Search Engine Optimization there are several requirements that must be met in order for your website to be found by the major search engines and be displayed in their results pages.

The process begins with the correct titles for each page along with an appropriate description as well as all the keywords for the page being loaded on the back-end. This meta data is used for indexing purposes and must not be left to chance. The Ipcoweb CMS is very user-friendly and has a built in utility to assist with the correct placement of the meta data on your website and will carry the settings throughout the website.
There is also a section where you can input your sitemap settings and webmaster tools. This will help get your website listed and found by the various search engines.

More about Content Management Systems

A CMS is typically used to manage the content of a website. There are two main components to a CMS: the content management application (CMA) and the content delivery application (CDA). The CMA element allows the content manager or author (webmaster) to manage the creation, modification, and removal of content from a website without needing the expertise and knowledge of a programmer. The CDA element uses and compiles the information to update the website.

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